- Visitors to our website
- Customers who purchase goods or services or create an account with us
- Our suppliers
What is personal information?
Personal information is any information relating to an individual who can be identified directly or indirectly, often by name, account number, location, an online identifier or other factors specific to their identity.
Personal information may include “special category data” relating to racial or ethnic origin, political opinions, religious beliefs, membership of a trade union, physical or mental health and criminal records and allegations.
As a rule, we do not collect “special category data” about visitors to our website or our customers or suppliers. The exception is where we identify suspected criminal activity such as fraudulent claims or the use of stolen payment card details. In this case we will record details of the suspected criminal activity and may take appropriate action, including refusing to accept orders, make payments or give refunds. We may also report the incident to the relevant bank or payment card issuer or to the police or other appropriate authorities.
See below for details of how we may use your personal information.
Website Visitors: The personal information we collect about you and how we use it
You can visit and browse our website without providing your name or contact details.
Like many websites, our server logs capture details of your operating system, browser software, IP (Internet Protocol) address and Uniform Resource Locator (URL), including the date and time of your visit.
The personal data that we collect from or about you may include the following:
- e-mail address;
- phone number;
- any location or category preferences you have subscribed to in relation to the products and services we offer;
- location information from the device that you use to visit the site or whilst using our website and App;
- financial, credit and debit card information when you make a purchase or call our customer service line;
- information about the products and services you purchase from us;
- information about your visit to our websites You may choose to provide your contact details (name, address, business, job title, email address, telephone number) if you do any of these things:
Your personal information may be collected by us when you buy or return things in store, use our click and collect or delivery services, shop online (either as a guest or using your account), sign up for news and offers.
Separate terms and conditions may apply when you open an account with us, so please make sure that you read them at the relevant time.
The personal information we collect about you and how we use it
If you purchase products or services from us, we may use your personal information in the following ways.
Enquiries and Information:
- to answer your questions or provide you with information you have requested
- to keep track of sales and enquiries
- to keep you informed about our products and services
- to notify you about important changes or developments to our website or services
- to provide a more personalised online experience by showing you the most relevant products and offers
Orders and Account Management:
- to process your order
- to help with any questions if you have started an order but not completed it
- to manage deliveries, returns and refunds
- to manage your account, including carrying out identity checks (if applicable)
- to manage your credit account (if applicable) including carrying out credit checks
- to monitor how our customers transact with us in store and online, for example by checking who has bought items using our website or other facility (for more information see Understanding Our Customers below)
- to contact you for your views on our products and services
- to publish trends and/or to improve usefulness and content of our website
- to track activity on our site and to provide a more personalised online experience
- to link with social media sites and services, for example, for advertising purposes
- for market research purposes, by tracking activity on our site or in store (on an anonymous basis) to identify trends and/or to improve usefulness and content
- for product liability purposes
- to deal with enquiries and complaints
- for claims management and insurance purposes
- for general record keeping purposes
Suppliers: The personal information we collect about you and how we use it
If you supply products or services to us, we may use your personal information in the following ways:
- for order processing and management
- to manage deliveries, installations, returns and refunds
- for product liability purposes
- to manage your account, including conducting credit and other background checks, where applicable
- for market research purposes
- to notify you about important changes or developments to our websites or services
- for supply chain management
- to deal with enquiries and complaints
- for claims management and insurance purposes
- for record keeping purposes
If you are a supplier and you have any questions about how we use your personal information, please contact your usual business contact.
Understanding Our Customers
So that we can provide a better service, we want to understand the shopping patterns of our customers, how customers select the products and services they ultimately buy, which apps and technology customers prefer to use, and how successful our advertising and promotional campaigns have been. We may use a number of different techniques to do this:
- We never see or store your payment card details. We do use a unique encrypted token that can tell the same payment card is used in different places (in store or online). This helps us build a complete picture of all the things people buy from Eva Timber
- When you order goods in store to be delivered, we will ask for your marketing choices as we would like to send you information about other products and services that may be of interest. We may also link your in-store order details with your online account information and your shopping patterns on our website so we have a complete picture of all the things you buy from Eva Timber
- We may connect with social media sites so that we can better target our advertising while you are using these services and improve the relevance of what you see
Keeping You Informed
If you sign up to receive updates or have bought or enquired about our products or services, we may use the information we collect to let you know about our other products and services which may be of interest to you and to keep you updated with information about promotional offers and what is coming soon.
If you leave items in your shopping basket on our website without completing a purchase, we may send you an email to follow up and ask if you need any help with your order.
We review the products and services you buy and we also analyse your use of our website and the searches you make on this and other websites. We use this information to tailor the marketing you receive from us so it is as relevant as possible. This may include serving you with adverts on social media and other third party websites.
You can opt out of receiving marketing communications from us at any time by contacting us through one of the options on our “contact us” page. See Your Rights below for more details.
Working with Service Providers
Like most organisations, we engage service providers to run our website and IT systems, to help us administer accounts, to conduct credit checks and fraud screening, and to handle marketing campaigns. We also work with a large number of suppliers who provide products and delivery services to us.
We will only provide these companies with the information they need to deliver the service we have engaged them for and they are prohibited from using that information for any other purpose. Whenever we share personal information about our customers or visitors to our website with our service providers, we will put in place contracts which require the service provider to protect the information and keep it secure. See also Transferring information to other countries below.
Your personal data may be disclosed to the following third parties for the purposes described above
- tax, customs and excise authorities
- regulators, courts and the police
- fraud screening agencies
- central and local government
- insurance companies
- other professional advisors
We may also disclose your personal information if we believe that the disclosure is necessary to enforce or apply our terms and conditions or otherwise protect and defend our rights, property or the safety of our customers and other users of the website.
Transferring information to other countries
Some of the companies who provide services to us may be located outside the United Kingdom. As a result, your personal information may be transferred outside the UK. We will ensure that those service providers comply with any legal requirements that apply to the transfer of personal information outside the UK, including, where appropriate, requiring the service provider to sign the approved European Commission Standard Contractual Clauses for the transfer of personal data to countries outside the European Union.
Security and retention of your personal data
Security of your personal data:
We take the security of your data very seriously and have put physical, technical and administrative strategies, controls and measures in place to help protect your personal data from unauthorised access, use of disclosure as required by law and in accordance with accepted good industry practice.
To help us keep your data safe please choose a strong, secure password and keep your password confidential and avoid sharing it with anyone.
Retention of your personal data:
If you have an online account with us you can access, update and correct your personal information – including your marketing choices – using the account management facilities.
You can opt out of receiving marketing at any time by using the unsubscribe option in the message or by contacting us at firstname.lastname@example.org You can also opt out of postal and telephone marketing by contacting us using the contact us link on our website.
Access and Correction
If you would like to correct or update any of your other personal information, or if you would like a copy of the personal information we hold about you, please contact us by emailing to email@example.com at the address below. We may need to ask for proof of your identity before we can respond to your request.
You may also have the following rights in relation to your personal information:
- in certain circumstances, the right to restrict or object to the processing of your personal information (including profiling), or request that your personal information is deleted
- where you have provided personal information voluntarily, or otherwise consented to its use, the right to withdraw your consent
- in certain circumstances, the right to receive a copy of the personal information which you have provided to us, in a structured, commonly used and machine-readable format or to request that we transfer that information to another party (known as “data portability”)
- the right to complain to a Data Protection Authority (see further below)
If you are not satisfied with our use of your personal information or our response to any request made by you in relation to your personal information, you have a right to make a complaint to the Information Commissioner’s office at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or by email at firstname.lastname@example.org.
Legal Basis for Processing
Some of the information we collect is provided by you voluntarily (and therefore with your permission), for example when you sign up to join a mailing list or submit a query.
If you purchase items from us, or if you supply products or services to us, most of the information we collect is necessary so that we can fulfil the contract between us.
The remainder of the information is collected for our legitimate business purposes, which include:
- to keep in touch with current, past and prospective customers
- to provide online account management and related services
- to gain an understanding of how our customers interact with us so we can provide the most relevant products and services
- to monitor the use of our website and improve its facilities
- to identify suspected criminal activity and take appropriate action
- to manage our supply chain and the relationship with our suppliers –
- to protect and defend our rights
When we collect personal information from you we will indicate whether it is mandatory or voluntary – this is done on the website by using asterisks to mark mandatory fields.
Changes to this policy
Privacy policies of other websites